Memo

Definition of Memo …

A memorandum or memo is a document or other communication that helps the memory by recording events or observations on a topic, such as may be used in a business office. The plural form is either memoranda or memorandums. A memorandum may have any format, or it may have a format specific to an office or institution. In law specifically, a memorandum is a record of the terms of a transaction or contract, such as a policy memo, memorandum of understanding, memorandum of agreement, or memorandum of association. Alternative formats include memos, briefing notes, reports, letters or binders. They could be one page long or many. If the user is a cabinet minister or a senior executive, the format might be rigidly defined and limited to one or two pages. If the user is a colleague, the format is usually much more flexible. At its most basic level, a memorandum can be a handwritten note to one's supervisor.

Characteristic of Memo …

1. The memorandum of association is the basic charter on which the company is based and is mandatory for a company
2. The memorandum of association is the constitution of the company because it define its limitations and the sphere of its activities.
3. The memorandum cannot be altered by the company,except by fulfilling the conditions laid down in the Companies Act for specific activities and situations
4. It defines the scope of the company's activity,and all acts beyond the scope are deemed to be ultra vire
5. Its a public document and is open to inspection by those who deal with the company
6. It defines the company's relations with outside individuals and its activities in relation to them,

The Memo Heading

The distinctive element of the memorandum is its heading, which is used to frame the message in a very accessible and transparent manner.

The Memo Body

Generally, organize the topics of the memorandum in order of importance, with the key statements first and the details further on. The memorandum should normally begin with a brief summary statement, in one or two sentences, identifying the key topic and the scope of the memorandum.